In the world of print, even the most beautiful design can fall flat if the file isn’t set up properly. Whether you’re producing business cards, packaging, banners, or booklets, providing accurate, professional print-ready artwork is key to getting sharp results and avoiding expensive reprints.
Here’s everything you need to know to supply print files like a pro.
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1. Use the Right File Format
The gold standard for print is PDF/X, designed specifically for high-quality printing. It preserves layout, text, colour, and embedded images without unexpected shifts. We also accept:
- AI (Adobe Illustrator)
- EPS
- TIFF
- High-res JPEG (only for flat artwork with no text edits)
Avoid Word, PowerPoint, Canva screenshots, or web graphics. These aren’t built for professional print.
2. Set the Correct Size and Bleed
Your artwork should match the final trimmed size (e.g. A5 = 148 x 210mm) with 3mm bleed on all sides. This prevents white edges from showing after trimming.
Think of bleed like a safety margin – extra space beyond the edge that gets trimmed off, so your design runs edge-to-edge without a sliver of white.
Checklist:
- Artwork at actual size
- 3mm bleed on all edges
- Text/content at least 5mm inside trim (safe zone)
🔍 Want a deeper dive into bleed and why it’s so important? Read our full guide on bleed in print design.
3. Convert to CMYK
Printers use CMYK inks, not RGB screens. If you leave files in RGB, colours can shift drastically in print.
Before exporting, convert all images and document colours to CMYK. If colour accuracy is critical (e.g. packaging or brand colours), request a printed proof.
📦 Supplying packaging artwork? CMYK ensures your die-lines, foils, and cut paths print accurately and match brand colour expectations.
4. Use High-Resolution Images
Images should be at 300 DPI (dots per inch) at full size. Anything lower risks appearing pixelated.
Common mistakes:
- Using web images (typically 72 DPI)
- Enlarging small images
- Copy-pasting from emails or screenshots
5. Embed Fonts or Outline Text
To avoid font errors during printing:
- Embed fonts in your PDF (via export settings), or
- Convert text to outlines (especially in Illustrator)
Note: Outlined text can’t be edited later, so keep an editable version too.
6. Check Transparency & Layers
Flatten your artwork and simplify layers to avoid unexpected issues. Especially:
- Flatten transparency in InDesign/Illustrator
- Avoid overprint unless you’re sure it’s needed
- Merge or remove unused layers
💡 Example: If a white logo is accidentally set to overprint, it may disappear entirely against a coloured background in print.
Some printers offer preflight checks, but it’s best to review beforehand.
7. Include Crop Marks (If Required)
Crop marks show where to trim. If your printer requests them, include them when exporting the PDF (along with bleed).
8. Supply a Mockup or Visual Proof
If your design is complex or uses special finishes (like foil, embossing, or die-cutting), supply a visual reference or annotated PDF. It helps avoid miscommunication and aligns expectations.
FAQs About Supplying Print-Ready Files
You’re not alone. Whether you’re new to printing or just want to double-check your setup, these FAQs cover the most common queries we hear – from file types to colour modes and everything in between.
What does print-ready mean?
It means your artwork meets all technical requirements for printing – file format, bleed, colour mode, resolution, and more.
How do I make a print-ready design?
Use professional design software (InDesign, Illustrator) and follow the steps above. Export as PDF/X with bleed, crop marks, CMYK colour, and fonts embedded.
What file type is best for print?
PDF/X is the industry standard. It keeps your artwork locked in with the correct settings.
How do I convert RGB to CMYK?
In Illustrator or Photoshop: Edit > Convert to Profile > Select CMYK. Double-check colour shifts.
Is it legal to print someone else’s artwork?
Only if you have the rights. Always ensure you have permission to reproduce artwork commercially.
How do I turn my original art into prints?
Scan or photograph at 300 DPI minimum, colour correct it, and save it as CMYK. Use print-safe file formats.
Can I print from Canva or Word?
These tools are not ideal for professional print. Export high-res PDFs and consult your printer.
Final Thoughts
Print-ready artwork is all about clarity, accuracy, and setup. Taking a few minutes to check your files now could save you hours of rework and reprint costs later.
Need a second pair of eyes? We offer free artwork checks before you go to print.
Learn more about our print marketing services.
Get in touch with our team to make sure your files are good to go.
